Finance Office Assistant

Finance Office Assistant

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Job information

Apply by

15-03-2023

Reference number

JR-0022778

Job function

Finance & Controlling

Position type

Full time

Site

Milton Keynes
Westfalia House, Milton Keynes, MK12 5PY

For our Milton Keynes location we are looking for a Finance Office Assistant to join the team.

Your Responsibilities And Tasks

Accounts Payable

• Management of DWP system (3rd party invoice processing)
• Vendor Master – new account applications
• Supplier invoice breakdown/coding
• Management bi-weekly payment runs and any urgent payments
• Train new starters on Concur (expenses systems)
• Daily bank postings
• Manage Intercompany purchase invoices processing and month end reconciliations
• Reconcile supplier statements
• Check monthly sales agent commission invoice
  

Payroll

• Prepare monthly overtime report
• Prepare monthly Offshore/On Call report
• Collect and register monthly private mileage report
• Record any salary deductions (i.e. Motoring fines)
• Submit all monthly payroll information is sent to Payroll/HR on time

Office Administration

• Mobile phone management
• Opening and distributing post
• Ordering printed stationery
• Order vending machine supplies and keep machines stocked up
• Issue laptops and computer peripherals when required
• Manage Hotels cards and accounts
• Liaise with Travel company, book flights for employees
• Manage company flats (booking rooms, distributing keys, managing cleaners and laundry)
• Motor vehicle administration
• On-site in Milton Keynes office

Your Profile And Qualifications

• At least GCSE level
• Previous purchase ledger experience would be preferable
• SAP knowledge would be an advantage
• Ability to Liaise with all levels of People
• Must have excellent communication skills (English) - both written and oral
• Keen Eye for Detail
• Flexible and pro-active approach
• Ability to work as part of a Team
• Good Microsoft Office Skills