Executive Assistant

What are we looking for?

• Executive Administration Coordinator provides the highest level of effective and efficient support to 3 senior Regional Vice Presidents.
• A person with several years of experience in supporting multiple stakeholders in large, global, fast-moving companies.
• The incumbent must have a high level of attention to detail, excellent organizational skills, and the ability to effectively collaborate with senior leaders and peers.
• A person, who's flexible, fast reacting, and ready to be working with ambiguity.
• Working autonomously with VPs, but being a supportive team player for Extended Assistant Network.
• Hybrid-type of work model.

What will be your key responsibilities?

• Plan & execute complex, detailed travel itineraries including all transportation, hotel accommodations; obtain all necessary visas & travel documents.
• Take the initiative to identify and undertake opportunities that add value to the efficient operation of your stakeholders.
• Expense reporting and vacation tracking.
• Actively manage/maintain electronic calendars and arrange meetings (virtual/in-person), and other appointments across multiple time zones.
• Process all correspondence.
• Maintain up-to-date/accurate information on applicable databases.
• Plan meetings/events including contracting hotels, ground transportation, meeting facilities, caterers, restaurants, etc.
• Print, collate, produce and distribute highly confidential books and/or special documents as requested.
• Generate requisitions for Purchase Orders as necessary.

What can you expect from Mars?

• Work with over 130,000 diverse and talented Associates, all guided by The Five Principles.
• Join a purpose-driven company, where we’re striving to build the world we want tomorrow, today.
• Best-in-class learning and development support from day one, including access to our in-house Mars University.
• An industry-competitive salary and benefits package, including a company bonus.

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